Administration Assistant

• Full Time opportunity (1 FTE)
• 12 month contract
• Respected global research organisation
• Make an impact on global health outcomes

The George Institute (‘TGI’) is 700+ people around the world, all focused on improving the health of millions of people worldwide. As a medical research institute affiliated with leading universities and with projects in approximately 50 countries, we are challenging the status quo in healthcare to:

• Find better treatments for the world’s biggest health problems
• Transform primary health care to support better health for more people
• Harness the power of communities, governments and markets to improve health

Our innovative commercial enterprises help maximise our impact. To read more about how we are addressing the world’s biggest health problems, please visit our website.

The George is seeking a proactive, self-motivated Administration Assistant to join our growing organisation. The Administration Assistant will provide administration support across the Cardiometabolic cluster including Renal, Cardiovascular and Neurological and Mental Health programs of work, and the Respiratory Group.

To achieve this you will:

• Manage incoming enquiries, emails and requests for information relating to the Program Heads, Research and Academic and Project Operations teams responding when appropriate
• Maintain effective time management and organisation of the work conducted by the Program Heads, Research and Academic and Project Operations teams
• Assist with the preparation of presentations, reports, grant applications and publications
• Maintain and update Program Heads curriculum vitae, list of publications and other academic contributions on program and portfolio management system
• Prepare, provide support and attend various meetings, as required by the Program heads, Research and Academic and Project Operations teams
• Undertake designated administrative duties, including travel arrangements, financial payments, budget monitoring and expense reimbursements
• Implement appropriate filing and other office procedures to facilitate highly organised and smoothly functioning teams
• Liaise with and build effective working relationships and provide high level customer service with staff and external clients
• Assist new starters integrating and inducting them into the organisation
• Work closely with other administrators across organisation providing weekly reception relief, as required
• Assist with the wider administration teamwork across the organisation to ensure smooth and effective workflow processes, task delegation, and ongoing achievement of identified tasks

Success in this role, will be based on a range of key skills and experience:
Essential

• Relevant qualifications in business, administration and/or 5 years’ experience as an Administration/Personal Assistant
• Demonstrated excellent time management and organisation skills
• Proficient in the use of the Microsoft Office suite, including Word, Excel, Outlook and SharePoint
• Demonstrated ability to work with business and commercially sensitive information and maintain confidentiality
• Demonstrated ability to work effectively in different interpersonal environments i.e. autonomously, in small teams and with a wide range of varying stakeholders
• Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments
• Ability to evaluate and recommend changes to existing processes and procedures for greater effect
• Demonstrated interpersonal skills with the proven ability to work across several teams and managing own workload

Desirable

• Experience working in the fast-paced Australian medical or scientific research environment

We offer a flexible and inclusive work culture with excellent staff benefits including, salary packaging arrangements and sound learning opportunities.

We are reviewing applications as soon as we receive them, so apply now!

Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.

Everyone is encouraged to apply, including Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, people with a disability, LGBTIQ people and mature-aged adults.