Admin Officer

Context and Role

The George Institute for Global Health in India is growing at a phenomenal pace. The Admin Officer will support the Sr. Admin Officer in the administration of the India office,support initiatives,systems and standards.

Duties and Key Responsibilities
•Provide support in office administration
•Provide logistic support like booking tickets/ transportation/ booking hotels for project staff’s travel.
•Responsible for managing petty cash.
•Tracking of Admin. related bills, due dates, collection and verification of bills, making payments and vouchers preparation etc.
•Day to day office repair and maintenance
•Complete adherence and strict follow ups to implement the organizational policies and procedures, donor requirement and statutory requirements.
•Update registers like Asset, office stationery.
•Responsible for preparing contracts of field consultants
•Empanelment of vendors of train/bus tickets, hotels, printing and stationery etc.
•Maintenance of staff movement and inward and outward register.
•Maintain documents and admin related files.
•Coordinate with the finance team as and when required.
•Provide support in procurements i.e. collecting quotations, prepare comparative, arranging PC meetings, issuance of PO’s and contracts.
•Ensure procurements as per the organizational policies.
•Provide admin support for organization wide meetings and events.
•Travel to project locations/states and head office as per project requirement.
•Provide support during donors visit, internal/statutory and project audits.
•Managing EPABX and transferring calls as necessary
•Responsible for office management- cleanliness, stationary, pantry supplies, pest control etc.
•Ensure close supervision of housekeeping assistants
•Managing courier service including inward and outward registers
•Managing the pantry and lunch arrangements
•Assist in other administration duties
•Any other task assigned by the supervisor.

Skills, Knowledge and Experience
•Qualifications: Bachelor degree in commerce, business, administration, or related field preferred
•Excellent written and verbal communication skills.
•Fluency in Hindi and English is essential and telugu will be desirable.
•Excellent time management skills; ability to prioritize
•Willingness to learn and to grow with the organization and stay motivated to take on additional projects and solve problems
•Self-directed and able to work without supervision
•Prior experience in handling administrative responsibilities independently.
•Highly organized multi-tasker who works well in a fast-paced environment
•Good negotiation skills with experience in dealing at all levels
•Proficient computer skills, including Microsoft Office (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
•Demonstrated resourcefulness, with ability to influence others to achieve common goals;;
•Excellent interpersonal skills with high level of proficiency in English and the ability to work well autonomously;
•Excellent team-work[/leadership] skills, with demonstrated ability to collaborate in small teams and with a wide range of varying stakeholders;
•Ability to demonstrate flexibility and to be adaptable to changing organisational priorities and ambiguous environments;
•Strong focus on producing the highest quality of work and on ensuring optimum accuracy of outputs;
•Well organised and efficient, with the capacity to work under pressure;

How to apply:
Interested candidates should send their resume with full contact details, clearly mentioning the job title <Admin Officer > in the subject line to hrindia@georgeinstitute.org.in by the 15.03.2021

Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it.  So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.
 
Everyone is encouraged to apply, including people from culturally and linguistically diverse backgrounds, people with a disability, people of all gender identities and sexual orientations, and mature-aged adults.